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A special meeting of the Board of Aldermen of the City of Salem, will be held in the City Hall Council Chambers, 202 N. Washington, at 6 p.m. Saturday.

On the agenda is the roll call, introduction and reading of bills and resolutions, discussion of ordinance No. 3436, and closed session.

The meeting was called by Aldermen Greg Parker and Kevin James, Feb. 18.

A meeting originally called for Thursday was cancelled.

In addition, the City of Salem Planning & Zoning Meeting originally scheduled for Feb. 18, was cancelled and rescheduled for 6 p.m. March 11. City Clerk Mary Happel notified media that the meeting had been cancelled, Friday morning.

Text of the ordinance:

BILL NO. 3474 ORDINANCE NO. 3474

AN ORDINANCE INSTITUTING AN EMPLOYEE VOLUNTARY LEAVE DONATION POLICY.

WHEREAS, on occasion, employees wish to voluntarily provide assistance to coworkers by donating leave hours to employees in critical need of leave due to a serious health condition of the employee or a member of the employee’s immediate family; and

WHEREAS, the City of Salem wishes to establish a policy by which its employees may donate sick hours to their coworkers who are in critical need of leave.

NOW THEREFORE BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF SALEM, MISSOURI:

SECTION 1. That the City of Salem hereby adopts this “Voluntary Leave Donation Policy:”

VOLUNTARY LEAVE DONATION POLICY

Employees of the City of Salem may donate leave to another city employee who is otherwise eligible to accrue and use leave. The purpose of the voluntary leave donation program (the “Program”) is to allow employees to voluntarily provide assistance to coworkers who are in critical need of leave due to serious illness of the employee or a member of the employee’s immediate family.

Definition of Terms:

1. Leave can include sick, vacation, admin or compensatory time. Holiday hours cannot be donated.

2. Family Member a. Spouse

b. Children/Stepchildren

c. Parents

d. Brothers and sisters

e. Any individual related by blood who resides within the employee’s household

3. Leave Donor is an eligible employee who voluntarily submits a request to transfer accumulated unused leave to a leave recipient.

4. Leave Recipient is an active employee for whom an application to receive donated leave has been approved and has exhausted all other available leave.

5. Serious Health Condition is a serious medical condition which requires a prolonged absence from work.

Leave Share Procedures

1. Leave Recipient.

An employee or personal representative of the employee shall complete a form seeking shared leave eligibility. The form shall be submitted to his/her Supervisor’s office along with a certification from a physician briefly describing the nature, severity and anticipated duration of the Serious Health Condition. The Leave Recipient may be required to provide additional information if requested. The Mayor or President of the Board of Aldermen will review and approve all requests prior to the transfer being processed.

2. Leave Donation.

Employees donating leave (“Leave Donor”) must comply with the following:

1) Provide name of the intended Leave Recipient.

2) Retain minimum combined leave balance of 40 hours after the proposed donation.

3) Donate leave in increments of eight (8) hours.

4) Maximum hours transferred from Leave Donor to Leave Recipient cannot exceed eighty (80) hours.

5) Leave Donor understands and acknowledges that leave is donated voluntarily and will not be returned.

6) Leave Donor will verify all of the foregoing in writing.

Leave Donation Program Administration

The Program shall be administered by the City Clerk. The Program shall be administered on a pay period basis. The Leave Recipient shall be considered on active pay status and shall accrue leave and be entitled to any benefits to which they would otherwise be entitled. Leave accrued while using donated leave will be applied, if necessary, before additional donated leave may be received. Donated leave will be considered leave and shall under no circumstances be converted to a cash benefit.

Termination of Serious Health Condition

Upon termination of the Serious Health Condition, no further transfers may be granted. A Serious Health Condition affecting the recipient shall be considered terminated:

1. When the Leave Recipient terminates employment with the City of Salem.

2. At the end of the pay period in which the City Clerk receives written notification from the Leave Recipient that the Leave Recipient is no longer affected by a Serious Health Condition.

3. At the end of the pay period in which the City Clerk determines when the Serious Health Condition has been sufficiently resolved.

SECTION 2. It is found and determined that all formal actions of this Board of Aldermen concerning and relating to the adoption of this ordinance were adopted in an open meeting of this Board of Aldermen, and that all deliberations of this Board of Aldermen that resulted in such formal action were in meetings open to the public in compliance with all legal requirements.

That all ordinances or parts of ordinances therefore enacted which are in conflict herewith are hereby repealed.

This Ordinance shall be in full force and effect from and after the date of its passage and approval.

PASSED BY THE BOARD OF ALDERMEN THIS 18TH DAY OF FEBRUARY, 2021.

APPROVED: ATTEST:

_______________________________ ______________________________

Brad Nash Mary D. Happel, MPCC/CMC

Mayor City Clerk

APPROVED AS TO FORM:

_______________________________

James K. Weber

City Attorney